Privacy Policy
Last Updated: 02.23.2026
MANHATTAN MANAGEMENT GROUP CO. LLC, doing business as Podium Property Management (“Podium,” “we,” “us,” or “our”), respects your privacy and is committed to protecting personal information collected in connection with our property management, leasing, and real estate services.
This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you interact with us, including when you visit our website (the “Site”), communicate with us, submit inquiries, apply for housing, or use services we provide on behalf of property owners.
If you do not agree with this Policy, please do not use the Site.
1) Scope of This Policy
This Policy applies to personal information collected from:
Prospective tenants and applicants
Current or former tenants
Property owners and prospective owners
Vendors and service providers
Website visitors
Individuals communicating with us
This Policy does NOT apply to:
Information collected solely by property owners independent of Podium
Information processed exclusively by third-party platforms (see Section 8)
Employment-related data of our personnel
2) Our Role as Property Manager (Important)
Podium often acts as an agent for property owners.
In many situations, we collect or process personal information on behalf of property owners in order to:
Market properties
Screen applicants
Administer leases
Coordinate maintenance
Provide management services
Ownership and control of certain data may therefore reside with the property owner, subject to applicable law.
3) Personal Information We Collect
We collect only information reasonably necessary to provide services or respond to inquiries.
A) Contact & Identification Information
Name
Mailing address
Email address
Telephone number
Household composition (if provided)
B) Rental Application & Leasing Information
If you apply for housing:
Date of birth
Government-issued ID information
Employment and income details
Tax Returns / W2 / 1099 Forms
Rental history
Credit and background information
Guarantor information
References
Sensitive screening data is typically processed through third-party providers.
C) Owner & Client Information
For property owners or prospective clients:
Contact information
Property details
Banking or payment information
Ownership documentation
Communications
D) Payment Information
When payments are made:
Transaction details
Payment method information
Payment processing is handled by third-party providers and financial institutions.
E) Maintenance & Service Requests
Description of issues
Property access information
Scheduling details
Communications
F) Website & Technical Information
Automatically collected information may include:
IP address
Browser type
Device information
Pages visited
Referring URLs
Date and time of visits
G) Communications
We may retain records of communications, including emails, messages, and inquiries.
Telephone calls may be recorded where permitted by law or with notice.
4) Information We DO NOT Collect Intentionally
Podium does not intentionally collect:
Personal information from children under 18
Biometric identifiers
Precise geolocation tracking
Health or medical data (except accommodation requests as required by law)
Unnecessary sensitive personal data
5) How We Use Personal Information
We use information for legitimate business purposes, including:
A) Property Management & Leasing Services
Responding to inquiries
Showing and marketing properties
Processing rental applications
Tenant screening
Lease administration
Rent collection
Maintenance coordination
Customer support
B) Owner Services
Managing properties
Financial reporting
Regulatory compliance
Communications
C) Operations & Security
Maintaining our systems
Preventing fraud
Protecting safety and property
Troubleshooting errors
D) Legal & Compliance Purposes
Complying with laws and regulations
Responding to lawful requests
Enforcing agreements
Protecting rights and property
E) Communications & Marketing
We may send service-related communications.
Marketing communications will include opt-out options where required.
6) How We Share Personal Information
We do NOT sell personal information.
We share information only as necessary to operate our business.
A) Property Owners
When acting as agent, we may share relevant tenant or applicant information with the property owner.
B) Service Providers
We may share information with trusted providers, such as:
Property management platforms (e.g., DoorLoop)
Screening companies
Payment processors
IT and hosting providers
Maintenance vendors
Legal and accounting advisors
These providers are expected to safeguard information.
C) Legal Requirements
We may disclose information:
To comply with legal obligations
In response to court orders or subpoenas
To protect safety or property
To investigate fraud or illegal activity
D) Business Transfers
Information may be transferred in connection with a merger, acquisition, or sale of assets.
7) Data Retention
We retain personal information only as long as necessary for:
Service delivery
Legal compliance
Recordkeeping
Dispute resolution
Retention periods may vary depending on applicable laws and contractual obligations.
8) Third-Party Platforms & Links
Certain services are provided through third parties, including:
DoorLoop (property management platform)
Screening services
Payment processors
External websites
These entities operate under their own privacy policies, which govern their handling of your information.
Podium does not control third-party privacy practices.
9) Cookies & Tracking Technologies
We may use cookies and similar technologies to:
Improve website functionality
Analyze usage
Enhance user experience
You can adjust browser settings to refuse cookies, although some features may not function properly.
10) Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information.
However, no system can guarantee absolute security, and transmission of information is at your own risk.
11) Your Privacy Rights
Depending on your jurisdiction, you may have rights to:
Request access to personal information
Request correction of inaccurate data
Request deletion (subject to legal obligations)
Opt out of certain communications
Requests may be submitted using the contact information below.
Identity verification may be required.
12) Non-Discrimination
We will not discriminate against individuals for exercising applicable privacy rights.
13) Accessibility
We are committed to making our communications accessible to individuals with disabilities.
If you require this Policy in an alternative format, please contact us.
14) Changes to This Policy
We may update this Privacy Policy periodically.
Changes will be posted on the Site with an updated effective date.
Continued use of the Site constitutes acceptance of the revised Policy.
Contact us with any privacy questions at info@mmgnyc.com.
MANHATTAN MANAGEMENT GROUP CO. LLC (DBA Podium Property Management)
POB 604, Cresskill, NJ 07626 | info@mmgnyc.com | 212.967.7013
Licensed Real Estate Broker (NY): Shimon Magrill | Office: 135 West 50 Street, 2FL New York NY 10020